Regular meetings of the OBSPS Board of Trustees are held quarterly (January, April, July, and October) on the 2nd Monday of the month. All meetings are open to the public. These meetings are held at 7:00 PM in the TLS Board of Education Building, which is located at 9760 W. National Road, New Carlisle, OH 45344.
POWERS AND DUTIES – All powers of the society shall be exercised by the Board of Trustees under the authority of the Tecumseh Local Schools Board of Education.SECTION 2.
NUMBER OF TRUSTEES – The number of Trustees shall be nine (9).SECTION 3.
MANNER OF SELECTION AND TERM –
- One member of the Tecumseh Local Schools Board of Education shall be designated annually by the Tecumseh Local Schools Board of Education to serve as a trustee.
- Each selected trustee shall serve for a term of three (3) years. The terms of office shall be staggered so that no more than three (3) directors shall be elected in one election. Tenure for the first board members shall be as follows: two (2) shall serve 2 years, three (3) shall serve 4 years and three (3) shall serve 6 years. Successive elections shall be to full three-year terms.
- The Superintendent and Assistant Superintendent of Tecumseh Local Schools will serve in an ex officio capacity on a continuing basis.
VACANCIES – Any vacancy occurring among the elected members of the Board of Trustees shall be filled by a majority vote of the Trustees then in office. A trustee elected to replace a vacancy will serve for the unexpired term of the predecessor.SECTION 5.
SECTION 6. QUORUM –
- Regular meetings shall be held quarterly (January, April, July, October) on the 1st Monday of the month (SEE AMENDMENT ON PAGE 4). All meetings shall be open to the public. Notice of regular meetings shall be given to all the trustees a minimum of four (4) days prior to the meeting. Notice of any special meetings shall be given a minimum of 10 days prior to the meeting.
- Action in lieu of a meeting. Any Board action required or permitted to be taken by the Board may be taken without a meeting if a two thirds (2/3) majority of the members of the Board shall consent to such action in writing or by electronic means. Such consent shall be made part of the minutes of the proceedings. Such action shall have the same force and effect as the unanimous vote of the trustees.
Five (5) trustees shall constitute a quorum for the transaction of business at any meeting of the Board. A meeting at which a quorum is initially present may continue to transact business notwithstanding the withdrawal of trustees, if any action taken is approved by at least a majority of the required quorum for such meetings. Trustees may not vote by proxy.
The principal office of the society shall be in Bethel Township, County of Clark, State of Ohio and shall be at the offices of the Tecumseh Local Schools Board of Education at 9760 West National Road, New Carlisle, Ohio.
NUMBER AND QUALIFICATIONS – The officers of the society shall consist of a chairperson, a vice chairperson, a secretary, a treasurer and such other officers as the Board of Trustees may appoint.SECTION 2.
ELECTION AND TERM OF OFFICE – Immediately following the election of trustees at the regular annual meeting, the Board of Trustees shall elect the officers of the society. The chairperson and vice chairperson of the Board of Trustees shall be members of the Board of Trustees. The secretary and treasurer need not be members of the Board of Trustees. Vacancies shall be filled at any meeting of the Board of Trustees. Each officer shall hold office until a successor shall have been duly elected and qualified.SECTION 3.
CHAIRPERSON – Subject to control by the Board of Trustees, the chairperson shall have general supervision of the affairs of the society. The chairperson shall preside at all meetings of the Board of Trustees and shall have such other duties as may be prescribed by the Board. The chairperson shall serve as an ex officio member of all committees.SECTION 4.
VICE CHAIRPERSON – In the absence of the chairperson, the vice chairperson shall perform the duties of the chairperson. The vice chairperson shall have such other powers and duties as may be assigned by the Board.SECTION 5.
SECRETARY – The secretary shall act as secretary of all the meetings of the Board of Trustees, shall be responsible for the minutes of all such meetings, dispersal of minutes to all Trustees and general membership within 30 days and shall be responsible for informing the trustees of all meetings. The secretary shall perform such additional duties as shall be assigned by the Board.SECTION 6. TREASURER –
- The treasurer shall have custody of funds and securities and shall keep full and accurate account of receipts and disbursements in books belonging to the society and shall deposit all monies and other valuable effects in the name and to the credit of the society in such depository as may be designated by the Board of Trustees.
- The treasurer, along with one other member of the Executive Committee, shall sign all checks.
- The treasurer shall be bonded.
EXECUTIVE COMMITTEE – The executive committee shall consist of the four (4) officers named above, the trustee designated by the Tecumseh Local Schools Board of Education and the Tecumseh Local Schools Superintendent or his/her designee.
FISCAL YEAR – The fiscal year for the society shall begin July 1 and shall end June 30. The treasurer of the Board of Trustees shall present a fiscal budget prior to July 1 for consideration and adoption by the Board of Trustees.SECTION 2.
ANNUAL MEETING – The annual meeting shall be held on the 1st Monday in October (SEE AMENDMENT ON PAGE 4).SECTION 3.
ANNUAL AUDIT – As required, a periodic audit of the books and records of the society will be completed by a qualified independent auditor.SECTION 4.
RULES – Robert’s Rules of Order shall be the parliamentary authority for all matters of procedure not specifically covered by these by-laws or by other specific rules of procedure adopted by the trustees of the society.SECTION 5.
REPORT TO TRUSTEES – The chairperson shall furnish a written report annually to all trustees of the society. Said report shall be made available to the general membership.SECTION 6.
AMENDMENTS – These by-laws may be amended by the affirmative vote of two-thirds (2/3) of the trustees present and voting at any meeting at which a quorum is present. No action shall be taken to amend any by-laws unless written notice of the proposed amendments shall have been given at least ten (10) days prior to the meeting if delivered by first class mail or a minimum of forty-eight (48) hours prior to the meeting if delivered personally. To the fullest extent permitted by law, the society shall indemnify each person, who by reason being or having been a trustee or officer of the society is named or otherwise becomes or is threatened to be made a party of any action, suit, investigation, other proceeding, whether civil, criminal, administrative or otherwise in nature against any and all costs and expenses (including attorney fees, judgments, fines, penalties, amounts paid in settlement and other disbursements) actually and reasonably incurred by or imposed upon such person in connection with any action, suit investigation or proceeding (or any claim or other matter therein), whether civil, criminal, administrative or otherwise in nature, including any settlements thereof or is threatened to be made a party by reason of being or at any time having been a trustee or officer of the society, or by any reason of being or at any time having been at the direction or request of the society, a trustee, or other agent or fiduciary for the society except in such cases where a trustee or officer is adjudged guilty of willful misfeasance or malfeasance in the performance of duties.SECTION 7.
The by-laws of the Olive Branch Preservation Society are the rules and guidelines for operation of the society except in those cases where a conflict exists, the Articles of Incorporation will supersede the by-laws.
Meeting Minutes Apr. 2012
Meeting Minutes Jan. 2012
Meeting Minutes Oct. 2011
Meeting Minutes Apr. 2011
Meeting Minutes Jan. 2011
Meeting Minutes Jul. 2010
Meeting Minutes Oct. 2009
Meeting Minutes Jul. 2009
Meeting Minutes May 2009
Meeting Minutes Feb. 2008
Meeting Minutes Jan. 2008
Meeting Minutes Dec. 2007
Meeting Minutes Aug. 2007
Meeting Minutes Jun. 2007
Meeting Minutes Jan. 2007
Meeting Minutes Oct. 2016
Meeting Minutes July 2016
Meeting Minutes Apr. 2016
Meeting Minutes Feb. 2016
Meeting Minutes Oct. 2015
Meeting Minutes Jul. 2015
Meeting Minutes Apr. 2015
Meeting Minutes Jan. 2015
Meeting Minutes Oct. 2014
Meeting Minutes July 2014
Meeting Minutes Apr. 2014
Meeting Minutes Jan. 2014
Meeting Minutes Oct. 2013
Meeting Minutes July 2013
Meeting Minutes Apr. 2013
Meeting Minutes Jan. 2013
Meeting Minutes Oct. 2012
Meeting Minutes Jul. 2012
The Olive Branch School Preservation Society holds their Annual Meeting on the second Monday of October each year. This meeting (which is open to the public) is held at 7:00 PM in the Arrow Conference Room at Tecumseh High School, located at 9830 W. National Road New Carlisle, OH 45344. Per Article VI, Section 5 of the OBSPS By-laws, “The chairperson shall furnish a written report annually to all trustees of the society. Said report shall be made available to the general membership.”